Join our Team

• Provide high level executive administrative support to the Chief Executive Officer
• Permanent role | Full time
• Internal opportunity
• Hybrid and Burnley Location

Mind strongly encourages applications from Aboriginal and Torres Strait Islander Peoples, people with a lived experience of mental ill health and recovery, and applicants from all cultures, genders, sexualities, bodies, abilities, spiritualities, ages and backgrounds.

Mind Australia is one of Australia’s largest providers of community-managed psychosocial services, supporting people experiencing mental health and wellbeing challenges to find help, hope and purpose in their lives. Operating for more than 45 years and employing more than 1,300 staff around Australia, Mind is a leading employer of people with lived experience of mental health challenges, recognising their unique ability to connect with and motivate clients and guide recovery.

About the role

Mind offers a diverse range of services including recovery-focused individual and family services, transition from acute settings to community support, residential rehabilitation services for young people and adults, housing support, respite services, volunteer and mentor programs, information and referral and care coordination services. It

We are seeking an experienced, self-motivated Executive Assistant for a permanent, full time opportunity in the Burnley area. You will provide high level executive administrative support to the Chief Executive Officer, working closely with other senior management. Acting as the first point of contact, managing enquiries, correspondence, diary coordination, meetings and travel, preparing agendas, minutes and reports, and providing stakeholder and project support.

Key responsibilities

• Provide high level executive administrative support to the Chief Executive Officer (CEO) on a broad range of tasks in a timely and accurate manner.
• Manage the CEO’s schedule, diary and appointments in response to changing needs of the CEO, internal and external priorities and organisational needs.
• Manage and re-prioritise tasks based on changing needs of the CEO and the organisation.
• Ensure all reporting and correspondence is managed in a timely, high quality manner to meet the needs of the CEO, Executive Leadership Team, Senior Managers, stakeholders, service providers, partners and clients.

What you’ll bring

• Tertiary qualifications (minimum Certificate IV) in Business Administration or other related field as designated by Mind and/or equivalent experience in a similar industry.
• Significant demonstrated experience in a similar Executive Assistant, Personal Assistant or Administrative Support role in a complex, contemporary environment.
• Strong experience in high level administration, diary and agenda management, scheduling, meeting and event coordination, and travel bookings.
• Ability to prepare draft responses for senior management, compile and manage correspondence and minutes, collate and disseminate information and data, and complete reporting.

Interested?

Please find below the position description for your review.

 PD Executive Assistant CEO 20260427.pdf

Online applications must be submitted by 11pm Monday 4 May 2026. Please contact the person below if you require more information.

Gracie Karabinis - Executive Director People Practice and Learning

gracie.karabinis@mindaustralia.org.au

We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process. If you require any support or reasonable adjustments to complete your application, please contact us at hr@mindaustralia.org.au

Please note this role is open for Mind Australia employees only so do not share this information with external parties.

The successful applicant is required to complete comprehensive reference and background checking prior to employment, including a Working with Children Check and NDIS Workers Screening Check.